Office 2016’s Dirty Little Secrets

Office 2016’s Dirty Little Secrets Or….What You Won’t Hear from Microsoft 1

2 Office 2016 Delivers Great New Collaboration Capabilities! Office Groups OneDrive for Business integration

Office Groups 3 Office Groups are the next incarnation of Exchange distribution lists. “Group conversations are stored in a single Exchange Online mailbox, separate from individual users' mailboxes….” Source: https://support.office.com/en-US/article/Start- a-group-conversation-in-Outlook-2016-4d77a740- d672-4168-9150-99f9b4b63ab6

OneDrive for Business 4 OneDrive for Business is a core part of Office 2016 collaboration

Office 2016 Lets You… 5 Share Content View ProfilesHave ConversationsSubscribe to EventsBuild Groups Create DocumentsUpload DocumentsAttach Links to Emails

That’s AWESOME… So, What’s Missing? 6

7 Ad-hoc Office 2016 is Great for Scenarios Enterprise But What About Collaboration?

8 There are Two Types of Collaboration StructuredAd-hoc

Examples 9 AD-HOC CollaborationSTRUCTUREDCollaboration Planning a Company Event Designing a New Website Concept Managing a New Product Launch Designing a New Marketing Theme Managing Records Managing Clients or Cases Managing Products Managing Projects

Characteristics 10 AD-HOC Collaborationvs.STRUCTUREDCollaboration Small and/or temporary projects Teams defined by business initiatives •Long-term projects •Lot of information Internal andexternal team members Mostly internal team members + partners and contractors No compliance, audit or governance requirements Compliance, audit, or governance requirements Emphasis is on self-organization and flexibility Emphasisis on storing, sharing, and finding information

Needs 11 AD-HOC Collaborationvs.STRUCTUREDCollaboration Flexible group management Incorporates many artifacts (documents, emails, tasks, contacts, announcements, wikis, calendar events, etc.) Quick set up/quick teardown of projects To easily retrieve information from a large pool of data workers need one central repository where all informationis stored and classified Easy collaboration with group members Easy collaboration with business colleagues Anywhere, anytime accessAnywhere,anytime access

Tools 12 AD-HOC Collaborationvs.STRUCTUREDCollaboration Email Outlook/Exchange Email Outlook/Exchange Group Profiles Exchange (Office 365 Groups) Group Profiles SharePoint Yammer Documents OneDrive for Business Documents SharePoint Team Sites (Office365, on-premises), OneDrive for Business Conversations Exchange (Office 365 Groups) Skype for Business Conversationsand discussions Skype for Business Yammer SharePoint Newsfeed

The Dirty Little Office 2016 Secret 13 Office 2016 has NOTHINGnew for ENTERPRISE (‘STRUCTURED’) COLLABORATION

14 The ‘Office 2016 Happy Little Secret’ from harmon.ie harmon.ie Delivers on Office 365 / SharePoint-based Structured Collaboration

15 harmon.ie Enables Office 365/SharePoint Structured Collaboration US E METADATA to accurately classify information (so you can find it later) TREAT EMAILS AS DOCUMENTS O F RECORD Classify and share emails and documents in a single Office 365/SharePoint M A KE YOUR COLLABORATION TO O LS EASY TO USE by creating a single-screen experience of all your Microsoft collaboration tools on all your devices S ECURE OFFLINE MOBILE A CCESS to email, and to SharePoint documents, discussions, tasks, events, calendar, and contacts harmon.ie enables your business users to:

16 Classify documents and emails using metadata so they can be found later

17 Classify Emails as Documents of Record Automatically assignemail headers such as 'To,' 'From,' 'Subject,' and 'Received' to SharePoint metadata.

18 Make it Easy Single-Screen Collaboration Experience Across Mobile, Browser & Desktop

19 Secure offline access harmon.ie enables secure offline mobile access to documents, emails, tasks, calendars, announcements, contacts, and wikis.

20 Another Office 2016 Secret… you need both types of collaboration StructuredAd-hoc to allow small groups to work independently to fulfill business initiatives

21 Recommendations Take advantage of new Office 2016 collaboration capabilities to provide flexibility to small teams / transient projects. Use: Use harmon.ie to get the level of engagement necessary to fulfill structured projects using SharePoint Online/SharePoint on-premises Use: For Structured CollaborationFor Ad-hoc Collaboration